Deposit Advice

OpenEmory currently accepts faculty-authored scholarly articles, books, book chapters, conference papers, presentations, posters, reports, and working papers. When submitting a work to OpenEmory, you must have the right to reproduce and distribute that work openly on the web. You can submit whichever version of your work is allowed by your publisher.

Below, you will find additional advice on what you can deposit. For more information about your rights as an author, see our Authors' Rights page.

 

Articles

The publisher may restrict which version of your article you may post in an institutional repository. You can determine what your publisher allows by checking the author agreement you signed when your work was accepted for publication. You can also search the SHERPA/RoMEO database, which contains summaries of journal publishers' policies.

Below are definitions of the different versions (Note: All versions are for articles that have been accepted for publication):

  • Original manuscript: the version submitted to the journal, prior to any peer review (aka pre-print)
  • Author's final manuscript: the version after peer review, but prior to publication (same as version in PubMed Central, aka post-print)
  • Final published version: the published PDF of the article as it appears on the publisher's website

Books and book chapters

Please check your book contract to determine if you retained copyright or have the publisher’s permission to make your book or chapter open access through an institutional repository like OpenEmory. If you have questions on your book contract, please contact Lisa Macklin (lmackli@emory.edu) or Melanie Kowalski (melanie.t.kowalski@emory.edu).

Conference papers

If your conference paper was published in a journal or a conference proceeding, the publisher policy will determine whether we can upload the paper into OpenEmory, and which version you may post. You can find out what your publisher will allow by checking the author agreement you signed when your work was accepted for publication. You may also be able to find the publisher's policy in the SHERPA/RoMEO database.

If your conference paper was presented, but not published, you are the copyright owner and the paper may be uploaded to OpenEmory, unless you signed an agreement transferring copyright.

Presentations and posters

Unless you signed an agreement transferring copyright, you are the copyright owner of your presentation or poster, and may choose to upload a pdf (if you prefer the file not be easily edited), PowerPoint, or an image.

Reports and working papers

If you signed an agreement transferring copyright or the report or working paper was commissioned, you will need permission of the copyright owner or commissioning body. Otherwise, you are the copyright owner of your report or working paper and may choose to upload a pdf (if you prefer the file not be easily edited) or a Word document.

Data sets

OpenEmory does not currently accept data sets, but Dataverse, our data repository, is available for data set deposits. Please contact Jen Doty (jdoty@emory.edu), Research Data Librarian, for assistance.

File types accepted by OpenEmory

The preferred file type for OpenEmory is pdf. In addition to pdf, OpenEmory accepts Word documents, Excel spreadsheets, PowerPoint, and image files. If you do not want your scholarly work to be easily edited, please submit a pdf file. If you have questions, or would like us to convert your files to a PDF, please contact our office at openemory@listserv.cc.emory.edu.

Need help?

If you have any questions on the file types or above scholarly works, please contact our office at openemory@listserv.cc.emory.edu.